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Marketing Resources

▼ Campus Center Monitors

Clubs are able to request their flyers for an upcoming event to be placed on the Campus Center Monitors in the Marketplace. This is another great PR option for getting the information out to students.

This request can be placed and used for up to 2 weeks prior to the club event. Clubs just need to send a JPEG or PDF version of their flyer to studentdevelopment@mcla.edu.


▼ Campus Center Bulletin Board

Clubs are able to request the bulletin board located in the Campus Center Marketplace. This can be used as a PR tool or even used for a club event.

Clubs must fill out the Non-Classroom Space Request Form.

This request can be placed up to 2 weeks prior to the club event.

If your request is available, you will receive an EMS confirmation in your campus mailbox. If you have any questions, please email studentdevelopment@mcla.edu.


▼ Campus Center Banners

Clubs are allowed to reserve space to hang a banner in the Campus Center Marketplace to advertise their event. This is another great PR option for getting the information out to students.

Clubs must fill out the Non-Classroom Space Request Form.

This request can be placed and used for up to 2 weeks prior to the club event.

If your request is available, you will receive an EMS confirmation in your campus mailbox. If you have any questions, please email studentdevelopment@mcla.edu.

Supplies to create a banner are available in the SGA Office CC316. Once your request is confirmed, clubs may take the banner to the Student Development Office CC310 to get it stamped for content approval. Clubs may then hang their banner.


▼ Mailroom Posters

At the beginning of each academic year the SGA Coordinating Vice President reaches out to the SGA Club E-boards asking if they would like a spot in the Mailroom to hang a club poster. These spots are numbered and clubs that have responded to the CVP will receive confirmation with which number they have been assigned. These spots are chosen at random and posters can be hung up to the right of the club’s assigned number. The space size for each poster is approximately 2 ft x 2 ft.

Supplies to create a poster are available in the SGA Office (CC316).


▼ Presence/Social Media

Presence

Presence (formerly known as Check I’m Here) is an event app where all on campus events as well as some community events are advertised to the MCLA Community.

Clubs can send their event flyer and any other information to checkimhere@mcla.edu to be posted and shared out. Please make sure the flyer is in a JPEG format.

If you have not done so, make sure to download the “MCLA Events” App so you know what’s happening around campus!

Social Media

Most SGA Clubs have social media accounts that help advertise their club to new students, be a way to reach out to current members, and connect with alumni. These are listed on the MCLA Website under Clubs and Organizations.

MCLA connects through Facebook, Instagram, Twitter, YouTube, and Flickr.

If your club creates or updates their social media accounts and would like it added to the list please send the link to the SGA Office Manager at SGA@mcla.edu.


▼ Announcements on Office 365 Portal Page

Another place where clubs can advertise is on the Student Announcements section of the MCLA Office 365 Portal Page.

You can click on the Student Announcements title that will bring you to a list of all the events others at MCLA have posted about. At the top there is a link to add a new announcement. Just add your title, the information of date, time, etc. and the last date the announcement should be up for.


▼ Posting Policy

Advertising Requirements

All posters, flyers, table tents, and banners must be approved by the Student Development Office (Campus Center 310) prior to being displayed. Approved materials will receive a stamp highlighting an expiration date. Any type of publicity that is put up around campus without a stamp from the Student Development Office will be removed.

Once approved, staff from Student Development will post the flyers throughout the campus in buildings including the Campus Center, Murdock Hall, Bowman Hall and Mark Hopkins. RPS will post in Berkshire Towers, Hoosac Hall, and the Flagg Townhouses. Stamped advertising materials may only be placed in these specific campus areas and bulletin boards. If they are in any other areas, they will be removed unless previous arrangements have been made with the Student Development Office.

Each official college bulletin board may have one flyer/poster per specific event, like a dance or meeting, posted. Bulletin Boards within classrooms are not available for general posting.

Banner space in the Campus Center may be used on a first come/first serve basis by filling out an Non-Classroom Space Request Form. It is the responsibility of the sponsoring organization to remove banners within 24 hours following the event. Banners may not be larger than 5 ft. x 8 ft.

Time Frame

Advertising materials are allowed to be hung up for a maximum of three (3) weeks.

Monthly activity calendars or activities occurring on a weekly basis throughout the semester may be allotted a one month posting maximum time frame.

Materials may be resubmitted for re-posting if desired.

Other long term flyers may have the posting time extended with the approval of the Student Development Office.


▼ Copying/ Flyer Printing

Black and White Copies using the Copy Center

There is no charge for black and white copies. Flyers can even be printed on colored paper from SGA or the Copy Center.

Clubs can send or bring one copy of the advertising material to either the SGA Office Manager Amanda Schuler, Director of Student Activities & SGA Advisor Jenn Craig, or the Assistant Director of Student Activities Natty Burford for approval.

Once copies are approved, a copy request form or email must be sent to the copy center with the flyer/poster. The copy center will not process any copies without a signed request form or email approval from those listed above.

Once copied, all posters/flyers must follow the guidelines for Flyer Distributing/ Posting below.

Color Copies using the Copy Center

Color copies are 20 cents per copy. Clubs and organizations can use their club budgets for these copies.

Clubs can send or bring one copy of the advertising material to the SGA Office Manager Amanda Schuler only for approval.

Once copies are approved, a copy request form or email must be sent to the copy center with the flyer/poster. The Copy Center will not process any copies without a signed request form or email approval from the SGA Office Manager.

Chargeback forms will be processed through Amanda Schuler for those clubs or organizations that print color copies. An open order can be processed for clubs that do frequent color copying.

Once copied, all posters/flyers must follow the guidelines for Flyer Distributing/ Posting below.

Flyer Distribution/ Posting

Student Development needs 22 copies of size (81/2 X11) or (11x17) flyers to post in the general campus buildings.

Residential Programs and Services in Townhouse 89 will take either 36 copies of (81/2 X11) or 28 copies of (11X17). Once approved, flyers will be distributed to the Residence Directors who will then pass the flyers on to the Resident Advisors in the RPS buildings to post.

The Student Development Office and RPS will not make copies of any flyers/posters.


▼ Flyer Making Resources

Here are a few different program options on where clubs can make flyer designs for events and club information for free:

○ Microsoft Word

○ Microsoft Publisher

Canva.com

PosterMyWall.com

Adobe Spark

FlyerForFree.com

My Creative Shop Flyer Maker

Foto Jet Flyer Maker

PLEASE NOTE: Some of the websites listed will still have some design templates that cost money, but they all have templates that are free to use and download.