The Massachusetts General Laws define public records as “all books, papers, maps, photographs, recorded tapes, financial statements, statistical tabulations, or other documentary materials or data, regardless of physical form or characteristics, made or received by any officer or employee” of any Massachusetts governmental entity, unless a specific exemption exists.
For more information about the public records law, please see the Secretary of State’s publication, A Guide to the Massachusetts Public Records Law (PDF).
All records are retained in accordance with state records retention regulations. The university adheres to the Statewide Records Retention Schedule and the MA State Colleges Retention Schedule. For more information about record retention, please visit the Secretary of the Commonwealth’s Public Records Division website.
While record requests can be made verbally (in person) or in writing to the Record Access Officer (RAO) Lisa Lescarbeau, written requests via email are preferred.
Massachusetts College of Liberal Arts
375 Church Street
North Adams, MA 01247
Under Massachusetts Public Records Law, MCLA may assess a fee to search and segregate requested records. The Records Access Officer will notify you and provide an estimate of any costs involved to complete the request.
The University responds to requests for public records as soon as is practical and within 10 business days of receipt of the request. In the case of voluminous requests, the Records Access Officer may request an extension (not to exceed 20 business days).