Clubs are able to request their flyers for an upcoming event to be placed on the Campus Center Monitors in the Marketplace. This is another great PR option for getting the information out to students.
This request can be placed and used for up to 2 weeks prior to the club event. Clubs just need to send a JPEG or PDF version of their flyer to studentengagment@mcla.edu.
Clubs are able to request the bulletin board located in the Campus Center Marketplace. This can be used as a PR tool or even used for a club event.
Clubs must fill out the Non-Classroom Space Request Form.
This request can be placed up to 2 weeks prior to the club event.
If your request is available, you will receive an EMS confirmation via and email conformation. If you have any questions, please email Jackie Kelly at jacqueline.kelly@mcla.edu.
Clubs are allowed to reserve space to hang a banner in the Campus Center Marketplace to advertise their event. This is another great PR option for getting the information out to students.
Clubs must fill out the Non-Classroom Space Request Form.
This request can be placed and used for up to 2 weeks prior to the club event.
If your request is available, you will receive an EMS confirmation via email. If you have any questions, please contact Jackie Kelly at jacqueline.kelly@mcla.edu.
Supplies to create a banner are available in the SGA Office CC316. Once your request is confirmed, clubs may take the banner to the Student Engagement Office CC310 to get it stamped for content approval. Clubs may then hang their banner.
At the beginning of each academic year the SGA Coordinating Vice President reaches out to the SGA Club E-boards asking if they would like a spot in the Mailroom to hang a club poster. These spots are numbered and clubs that have responded to the CVP will receive confirmation with which number they have been assigned. These spots are chosen at random and posters can be hung up to the right of the club’s assigned number. The space size for each poster is approximately 2 ft x 2 ft.
Supplies to create a poster are available in the SGA Office (CC316).
Presence
Presence is an event app where all on campus events as well as some community events are advertised to the MCLA Community.
Club Presidents and PR Chairs have access to their club page on the app. They can keep track of attendance and participation at each event or meeting they have. Also as a main point clubs can add events and flyers which once approved will be shared out. Please make sure the flyer is in a JPEG format.
If you have not done so, make sure to download the “MCLA Events” App so you know what’s happening around campus!
Social Media
Most SGA Clubs have social media accounts that help advertise their club to new students, be a way to reach out to current members, and connect with alumni. These are listed on the MCLA Website under Clubs and Organizations.
MCLA connects through Facebook, Instagram, Twitter, YouTube, and Flickr.
If your club creates or updates their social media accounts and would like it added to the list please send the link to the SGA Office Manager at SGA@mcla.edu.
Another place where clubs can advertise is on the Student Announcements section of the MCLA Office 365 Portal Page.
You can click on the Student Announcements title that will bring you to a list of all the events others at MCLA have posted about. At the top there is a link to add a new announcement. Just add your title, the information of date, time, etc. and the last date the announcement should be up for.
Advertising Requirements
All posters, flyers, table tents, and banners must be approved by the Student Engagement Office (Campus Center 310) prior to being displayed. Approved materials will receive a stamp highlighting an expiration date. Any type of publicity that is put up around campus without a stamp from the Student Engagement Office will be removed.
Once approved, staff from Student Engagement will post the flyers throughout the campus in buildings including the Campus Center, Murdock Hall, Bowman Hall, and Mark Hopkins. The RL&H oficce will post in Berkshire Towers, Hoosac Hall, and the Flagg Townhouses. Stamped advertising materials may only be placed in these specific campus areas and bulletin boards. If they are in any other areas, they will be removed unless previous arrangements have been made with the Student Engagement Office.
Each official college bulletin board may have one flyer/poster per specific event, like a dance or meeting, posted. Bulletin Boards within classrooms are not available for general posting.
Banner space in the Campus Center may be used on a first come/first serve basis by filling out an Non-Classroom Space Request Form. It is the responsibility of the sponsoring organization to remove banners within 24 hours following the event. Banners may not be larger than 5 ft. x 8 ft.
Time Frame
Advertising materials are allowed to be hung up for a maximum of two (2) weeks.
Monthly activity calendars or activities occurring on a weekly basis throughout the semester may be allotted a one month posting maximum time frame.
Materials may be resubmitted for re-posting if desired.
Other long term flyers may have the posting time extended with the approval of the Student Engagement Office.
Black and White Copies
There is no charge for black and white copies. Flyers can even be printed on colored paper from SGA.
Clubs can send a copy of the advertising material to either the SGA Office Manager Amanda Schuler approval.
Once copies are approved, SGA Office Manager will make arrangements to have the black and whites copies made.
Once copied, the flyers will be delivered to the Student Engagement Office for posting on campus bulletin boards
Color Copies using the Copy Center
Color copies are .6 cents per copy. Clubs and organizations can use their club budgets for these copies.
Clubs can email a copy of the advertising material to the SGA Office Manager Amanda Schuler for approval.
Once copies are approved, SGA Office Manager will make arrangements to have the color copies made.
Once copied, the flyers will be delviered to the Student Engagement Office for posting on campus bulletin boards.
Flyer Distribution/ Posting
Postings 8.5x11 in. or smaller
Campus 24
Residence Halls 24
Total 48
Postings larger than 8.5x11 in.
Campus 24
Residence Halls 19
Total 43
The Student Engagement Office and RL&H Office will not make copies of any flyers/posters.
Here are a few different program options on where clubs can make flyer designs for events and club information for free:
PLEASE NOTE: Some of the websites listed will still have some design templates that cost money, but they all have templates that are free to use and download.
